Policies and Procedures

Daily Operations


Daily Attendance is required of every student at Escalante-Biggs Academy. Our goal is to achieve a 95% attendance rate as a school for 2020-2021.

It is important that your child be here on a daily basis. If your child is going to miss more than 3 days you must request a student leave of absence form from the front office and have it filled out and signed by the principal. If your child is absent for 3 or more unexcused absences the following will take place:

If a child is absent

  • 3 consecutive days – teacher calls the home
  • 5 consecutive days – refer to social worker
  • 10 consecutive days – the child may need to be dropped from the program and replaced with a child on the waiting list (based on Principal/CSC policy)

Class Assignments:

The professional judgment of our staff, balanced class size, the specific needs of children, and input from the parents are primary considerations. Parents will be notified if a change is being considered, and a conference will be held. Children will have the opportunity to visit other classrooms during the year to meet peers and teachers.

Dress Code:

At Escalante-Biggs Academy students are not required to wear a uniform, however, for safety reasons the following articles of clothing are NOT permitted:

  • flip flops
  • heels
  • shirt or dress straps no thinner than 2 fingers wide
  • hats
  • make up

If dress code policy is not followed parents/guardians will be notified to bring clothes and items will be confiscated. It is expected that students be in appropriate clothing for active outdoor play on a daily basis (pants, shirts, tennis shoes & light jacket). Teachers will keep you informed of any special dress up days. Removable clothing such as sweaters, coats and boots should be labeled with your child’s name.

Smocks are provided for messy activities; however, accidents can happen. Our paints are washable. Usually prompt attention with cold water and face soap takes care of any soiling.

Please send your child to school with a change of clothes appropriate for the weather. This should remain accessible EVERY day and all items should be labeled with your child’s name.

Medical Policy


We ask that all our parents follow the “GOLDEN HEALTH RULE”. Place yourself in the role of other parents – – would you want your child exposed? Please do not send your child to school if they are ill. Remember that the experience at school will not be as valuable for your child if he or she is not feeling well. Please check your child for symptoms every day BEFORE bringing them to school. If they have any of the symptoms listed below, please do not send them to school. Upon arriving at school parents will fill out a Student Health Screening Log and your child’s temperature will be taken. This is for your child’s protection and to protect their schoolmates.


  2. Coughing or has a cold
  3. Chills
  4. Shortness of breath or difficulty breathing
  5. Muscle aches
  6. Sore throat
  7. New loss of taste or smell
  8. Skin rash or sores
  9. Stomach ache or nausea
  10. Vomiting
  11. Flushed face
  12. Inflamed eyes
  13. Diarrhea
  14. Earache
  15. Has been taking an antibiotic for less than 24 hours
  17. Fussy, cranky, are generally signs that they are not feeling like themselves

It is important for your child to come to school well rested. REMEMBER, rest may prevent the development of serious illness. Symptoms of a possible communicable disease are: sniffles, reddened eyes, sore throat, headache and abdominal pain, plus a fever.

If your child becomes ill at school, we will notify you. It is very important that you keep your emergency numbers CURRENT! If your child is sick and will not be attending school, please call the attendance line at 720-424-4621.

Medication at School

All parents must have their family physician fill out the medication consent form and bring this to school with the medication before appropriate staff members can distribute medication to any child. Do not ask your classroom teacher or any staff member to administer any medication to your child, including over the counter medication.

Policy on Diapering and Toilet Training:

All children are accepted into the program regardless of toileting concerns. The staff at Escalante-Biggs Academy will work with you and your child towards their toileting goals and ensure the safety of your child while they attend our school.

If your child is wearing diapers or pull-ups we ask that you supply diapers or pull-ups when your child attends. In addition, please send an extra pair of clothes in case of an accident at school.

Arrival and Departure

Door Use/Locked Building:

Children may enter only through their classroom door at their assigned time. Anyone arriving to school after 9:00 a.m. will not be permitted to attend school that day. Children may not be dropped off or picked up early. Please schedule appointments for after school. If you need to schedule an appointment during school hours please keep your child at home for the day. We appreciate you support and cooperation.

ECE Arrival and Pick-Up:

You are required to sign your child in and out upon leaving on a daily basis with your child’s teacher and/or paraprofessional. Please remain with your child until your assigned drop off or pick up time. If you arrive early please wait in your car. Classroom doors will open at 8:15 am.

Please observe class hours. Teachers need time to prepare their classrooms for the day and are not available to supervise children until class begins. Please bring your child in their assigned time slot.

You must pick up your child on time. If you know you are going to be late, please notify the school office immediately so that we can reassure your child.

If a child is absent and it is unexcused the secretary will contact the parent and/or emergency number to determine if the child is excused for the day.

Bus Transportation:

Denver Public Schools provides bus transportation for students whose parents approve their child to use this service. Bus transportation is provided by the Success Express Shuttle. Please be at your child’s bus stop approximately 10 minutes before the shuttle is scheduled to pick-up or drop-off your child.


Responsible Adult – A responsible adult (18 years or older) must meet the shuttle at the designated stop and accept responsibility for your child at the front steps of the shuttle.

No-shows at the Shuttle Stop – If there is no responsible adult at the designated stop to accept responsibility for your child, your child will be returned to the school. You may receive a bill from the school for additional childcare provided as a result of not being at the designated stop at the appointed time.


It is important that you are on time to pick up your child at Escalante-Biggs Academy or at their designated shuttle bus stop. Our shuttle buses and classroom teachers are on a very tight schedule and if you are late, your child will be sent to the front office or will remain on the bus until the route is completed.

The transportation department will contact the front office if there was not a parent/guardian at the shuttle stop to pick up the child. Transportation will deliver that child back to the school to wait with the office staff.

Loss of Shuttle Riding Privileges – Three instances of no one at the designated bus stop to accept responsibility of a child will result in a four-day loss of bus-riding privileges. It will be the parents’ responsibility to get their child to and from school during this period. If it continues to happen that no one is at the stop for the child, bus-riding privileges will be terminated for the remainder of the year.

Shuttle Bus Safety – Your child’s safety and welfare is our primary concern. Please stress to your child that he or she is to sit in their designated seat facing forward and only get out of the seat when asked to do so. Children should be reminded that they are to keep their hands to themselves and use their indoor voices. No shouting or yelling. We are committed to getting your child to and from school safely.


The front office staff will contact the parent/emergency number to request that they pick up the child in the front office.

A staff member will remain with the child until a responsible person picks up the child.

Dismissing Students:

At the end of each session the teacher/para will complete a hand-to-hand drop-off and delivery to parents/ guardians and/or the bus if applicable.

The parent/guardian will sign-out their child each day and the teacher will sign-out each child if they have hand-delivered them to the bus.

At the end of each day the teacher/para will check the sign-in and sign-out log to determine if all children are accounted for.

The teacher will only release students to an adult over the age of 18 that has been indicated on the Parent Permission Form.

Field Trips

Due to the pandemic we will not be having field trips. Staff will provide virtual field trips during the school year.


Enrollment Policy:

Please be aware that preschool/kindergarten education is not mandated in the State of Colorado, with the exception of children with disabilities.

  1. Children must meet age requirements of being 3, 4 or 5 on or before October 1st of the year of enrollment.
  2. Residents in Denver Public Schools boundaries will receive priority for enrollment.

FORMS: Required paperwork and forms for registration

  1. Pupil Registration Form
  2. Department of Health Certification of Immunization (which is required by the day of entrance into school)
  3. Emergency Card
  4. Physical Examination Documentation:
  5. Child’s Statement of Health Status for Enrollment (ECE students only)
  6. Current Physical Exam updated when children turn five years old
  7. Birth Certificate
  8. Parent Permission Form
  9. Family Medical History Form
  10. Proof of Residency

If there is any change in the information during the year, please notify the office IMMEDIATELY!

Home/School Connection

Parent Conferences:

Parent-teacher conferences will be scheduled with each family in November and if needed, in March. A personal or telephone appointment will be arranged by your child’s teacher. If you have a special concern, please contact your classroom teacher.

Classroom Visitation:

At the present time we are not permitted to have visitors in the classroom. We appreciate your support and cooperation. If this changes during the school year families will be notified and this information will be updated.

Home Visits:

Parent Teacher Home Visit Program

Escalante Biggs Academy Staff believe in building a positive connection with parents. Staff members will schedule a time to virtually visit with your family, if you so choose. This informal visit will be to get to know your child and build a positive relationship with the parents. Our expectation will be that all families will be open to a visit.

Home/School Communications:

The Escalante-Biggs Academy will communicate important announcements, primarily by sending them home with your child, email or by phone. School-wide communication will come to families through Class Dojo. Please make sure and connect with your child’s teacher to get connected to your child’s classroom and to the school. Please check your child’s backpack daily for information or announcements that may be sent home.


In keeping with school district policies, parties for special events will not be permitted this school year. Staff will do their best to make special days fun and exciting. Photos and information will be shared through Class Dojo and through classroom websites.

Toys from Home:

We ask that you leave your child’s toys at home or in your car. If an item is brought to school, we cannot be responsible for this item.

Children who are enrolled in full-day preschool may bring a small blanket for nap. The item will remain in the child’s blue bag throughout the week and taken home to be washed at the end of the week. All items must be labeled with your child’s name.


Nutritious Lunch:

Escalante-Biggs Academy will provide milk, a universal free breakfast, and will have a daily hot lunch offering. If your child does not eat meat or pork products, accommodations can be made with advanced notice.

Parents will have the option to provide a “brought” lunch for their child who attends full-day preschool or Kindergarten. Please refrain from bringing items that may need to be heated, cooked or micro-waved during the lunch period. Pre-warmed or needing to stay cooled food items can be sent with your child’s lunch-box thermos.

Please send your child’s “brought” lunch in a lunchbox with any necessary utensils for their lunch. Healthy lunch item suggestions:

  • Graham crackers (with no sugar on top)
  • Meat sandwiches or peanut butter and jelly sandwiches
  • Fruit snacks (no sugar added)
  • Cereal (no sugar)
  • Fresh vegetables and dip
  • Crackers and cheese
  • Knox blocks/Jello
  • Trail mix (no M&M’s or chocolate chips)
  • Fresh Fruit
  • Small burritos
  • Yogurt
  • Granola
  • Hard boiled or deviled eggs
  • Pretzels
  • Mini rice cakes
  • Raisins


For all full-day ECE students, an afternoon snack will be provided. Kindergarten teachers will send a snack list home informing parents when they will send snacks to school with their child to share with the entire class.


Children are encouraged to bring labeled personal water bottles with them for hydration during the school day. Please ask your child’s teacher about the best place to leave the water bottle during the school day.


Storm Emergency Procedures

We follow the school district policy on school closures. The closings are announced on local radio, local news programs and on the district web-site at www.dpsk12.org. Closings for the district are announced as “Denver Public Schools.” Please use good judgment when deciding whether or not to drive your child to school.

Parking Lot Safety

The following instructions are for the safety of our children. Please follow these instructions at all times.

Parking lots are a source of danger to young children. We strongly suggest that you:

  1. Enter and leave the parking lots with extreme caution. Be on the lookout for wandering children.
  2. Park in the west parking lot. Please adhere to the “NO PARKING” signs on the front of the building. Also, adhere to signs that indicate “Authorized vehicles and Personnel”. Visitors are NOT allowed in these areas.
  3. Be aware that when the bus displays its stop sign, you are required by law to STOP! Bus drivers will record the license plate number of people not adhering to school bus stop signs. Traffic tickets will be issued and fines imposed.
  4. Always hold your child’s hand when going to and coming from an automobile. Do not let the child run ahead of you. Children can inadvertently run behind a car that is backing out.
  5. Please do not stand in the parking lot conversing with other adults unless your child is seated safely in the car with the doors closed.
  6. Never leave children unattended in the car while you are taking or picking up your enrolled child.
  7. Staff will take walks to the parking lot with the children and discuss safety precautions with them.
  8. Parking in the lots of businesses surrounding the school is NOT permitted unless you were told by Escalante-Biggs’ Administration that it is allowed. Failure to obey this rule could lead to having your vehicle towed or ticketed.

Memo of Understanding: Parking, parking lot safety, crosswalk and bus lane

To: Parent(s) of child/ren attending school at Escalante-Biggs Academy

From: Eric Love -Principal – Escalante-Biggs Academy

At Escalante-Biggs Academy our utmost concern is that of your child’s safety. One of our licensure regulations is that all students must be delivered to their classrooms via “hand to hand” drop off and sign in, which necessitates many vehicles coming and going though our two parking lots at various times during the day.

We also provide Denver Public Schools bus transportation through the Student Success Shuttle and for our School program.

It is imperative that anyone transporting a child at Escalante-Biggs Academy by car know and understand the following guide-lines and agreements. Please share this information with all adults who may be transporting your child to or from school:

Parking Lots:

  1. The west parking lot is reserved for visitors.
  2. Other parking lots are reserved for staff and authorized vehicles.

Bus Zone:

The front of the building “horse-shoe” drive is for bus access ONLY.


Thank you for being an active partner with us in ensuring these guidelines are followed to help protect all children at Escalante-Biggs Academy.

Street Safety

On our walks about the school neighborhood, we conduct an ongoing program of education for street safety. Children are taught:

  1. To look both ways and make sure that no cars are coming before crossing a street.


  1. To stand on the curb, where it is easier to be seen by someone in a car, until it is safe to cross.
  2. To obey traffic signals.

When we take the children on walks, we have very strict rules: The children must always wait for the teacher to tell them that it is safe to cross a street. When the group is near a busy intersection, no child is allowed to walk in front of the teacher, and there will be one or more of the adults at the rear of the group where they can see everyone at all times.

Inclement Weather Days

Cold Weather:

If it is raining or snowing, students will not go outside to recess and will engage in indoor play. If the temperature is below 30 degrees students will have inside recess.

Hot Weather:

If weather is exceedingly hot, outdoor play will be cancelled and will be substituted with indoor play.

The Three Bees Rule

We teach the following safety rules at school to (1) remind children how to interact appropriately with others; (2) to help children feel safe in their classrooms.

  1. Be Safe
  2. Be Respectful.
  3. Be Responsible.

Through many discussions, the teachers and the children discuss what “Be Safe” means in terms of concrete behaviors surrounding playground play, going on field trips, using the bathroom, etc.

“Be Respectful” is clearly defined – no actions against someone which could hurt their bodies (hitting, kicking, pushing, etc.) or their feelings (name calling, teasing, hurtful words, etc.)

“Be Responsible” includes awareness all classroom materials, products children make, and anything which is brought from home.

Reporting Child Abuse

The Colorado Children’s Code requires that all staff employed by public schools report incidents or information of “suspected” abuse and/or neglect. Any follow-up regarding these reports is the responsibility of the Denver County Department of Social Services.


What this means:

While at school, in the classroom or on the playground, your child is expected to follow our school rules. Acceptable behavior is encouraged by giving positive verbal rewards. Asking a child to stop and think about his/her behavior enables the child to work at self-control. When a child does not cooperate, appropriate strategies will be used to manage behavior. Corporal punishment is NOT an acceptable method of dealing with children’s behavior. Children will not be hit, slapped or spanked in any manner while attending the Escalante-Biggs Academy.

If the rule is broken:

Unless it is a very serious problem, your child’s teacher and an appropriate staff member will talk with your child and will also talk with the child’s parents. If behavior problems persist, a conference will be scheduled with the parent to discuss what may be helpful in motivating the child to behave in an acceptable way. It may be suggested that the child be involved in a behavior plan, with the parent being involved in the process as well.

If the rule continues to be broken:

According to state law, if a student is habitually disruptive or disobedient, the procedure in the District Behavior Standards and Conduct Discipline Code booklet should be followed. For more information about the procedure, please contact Eric A. Love – Principal.

School/Parent/Student Compact

Staff at Escalante-Biggs Academy agree to:

  • Hold Back-to-School nights for parents to meet with teachers and staff.
  • Help to determine the instructional needs of your child.
  • Try to adjust the instructional program to meet the academic needs of your child.
  • Seek your cooperation as parents to work as partners in the school.
  • Provide a safe and orderly school environment.
  • Schedule Parent/Teacher conferences.
  • Provide weekly information in your child’s Thursday folder or Day Planner.
  • Be respectful of students, parents, and colleagues.

Parents/Guardians of children at Escalante-Biggs Academy agree to:

  • Make sure my child arrives at school at the appropriate time and is prepared for school everyday.
  • Know how my child is doing in school by communicating with teachers.
  • Schedule a conference with the teacher about concerns with school work and behavior.
  • Monitor my child’s homework and make sure to allow for study time each night.
  • Celebrate my child’s accomplishments.
  • Help my child accept consequences for negative behavior.
  • Limit TV viewing and read daily with my child.
  • Check with my child daily for information sent home.
  • Be respectful of school staff, students, and other parents.

Students at Escalante-Biggs Academy agree to:

  • Come to school ready to learn.
  • Participate in class.
  • Allow the teachers/staff to help me work through my problems.
  • Ask for help when I don’t understand.
  • Be respectful of myself, classmates and all members of the Escalante-Biggs Academy community.
  • Be respectful of other people’s property as well as school property.
Parent Portal

DPS Parent/Student Portal is website where parents/guardians and students can check on how students are doing in school. You can check on your child’s grades, attendance, state and district tests, and much more.

  • To set up an account, visit your child’s school and let the secretary know you would like to register for your DPS Parent Portal Account. They will ask for identification and then provide you with your Person ID and GUID. Once you have these two sets of numbers, visit myportal.dpsk12.org and click “Create an Account” to begin the registration process. Follow the instructions on the website. A valid email address is required in order to create a DPS Parent Portal account.
  • Students use their DPS credentials to login; typically student ID and date of birth.
  • The Parent/Student Portal provides support materials for Spanish, Vietnamese, Arabic, or Somali.Click on the flags located in the upper-right section of the website to choose from our multiple languages. There are plans to add more languages in the future.